Streamline Guest Experiences with Cloud-Based Visitor Management Software
Replace your visitor log book with our VMS software and provide efficient way to Check-IN and Check-OUT
Powerful Visitor Management Features
Our software is a digital platform designed to automate and optimize the process of visitor registration, verification, and tracking. Leveraging cloud technology, it ensures real-time access, secure data storage, and advanced features like ID scanning, email alerts, and comprehensive reporting—all accessible from anywhere.
Pre-Registration and Check-In
• Pre-Booking: Allow hosts to pre-register visitors, reducing wait times upon arrival.
• QR Code-Based Check-In: Send pre-generated QR codes to visitors for quick, contactless check-in.
Passport and Emirates ID
• Automated Document Scanning: Instantly scan and verify passports, Emirates ID identification.
• Data Extraction: Capture essential visitor details directly from ID documents, reducing manual error.
Email and SMS Alerts
• Real-Time Notifications: Notify hosts instantly when their visitors registers or arrive or check-in.
• Appointment Reminders: Send automated alerts to visitors with meeting details and directions.
ACS Integration
• Seamless Entry Management: Link with access control systems to grant or restrict entry.
• Zone Restrictions: Define access levels for specific areas to enhance security.
Visitor Badges
• Instant Badge Printing: Generate visitor badges with photos, names, and visit details.
• Color-Coded Access: Differentiate visitors with badge customization.
Detailed Reporting
• Custom Reports: Generate detailed reports on visitor data, hosts details and visit durations.
• Audit Logs: Maintain a record of all visitor interactions and review
Why Choose Cloud-Based Visitor Management Software?
• Scalability: Perfect for organizations of any size, from small offices to multi-site enterprises.
• Integration Capabilities: Works seamlessly with existing systems like access control, HR tools, and CRMs.
• Customizable Workflows: Tailor the system to fit your unique visitor management requirements.
• Global Accessibility: Manage and monitor visitor operations remotely, ensuring control across all branches.
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Visitor Management System (VMS) Workflow Steps
Pre-Registration
• Host initiates a pre-registration by entering visitor details (name, contact information, purpose of visit, and expected time).
• Visitor receives an invitation email or SMS with appointment details, location, and a QR code or access link for seamless check-in.
Visitor Arrival
• Visitor arrives at the facility and approaches the reception desk or self-service kiosk.
• Visitor scans the pre-generated QR code or inputs their details for check-in.
• For walk-ins, the receptionist manually enters visitor information into the VMS.
Identity Verification
• Visitor presents an official ID (e.g., Passport, Emirates ID, Driver’s License).
• VMS scans and verifies the ID, extracting relevant details into the system.
• System cross-checks visitor details against a blacklist or pre-approved visitor list for security purposes.
Check-In Process
• VMS captures a photo of the visitor (if required) and stores it with their record.
• Visitor signs any necessary agreements, such as an NDA or safety compliance form, digitally.
• VMS generates a visitor badge with details like name, photo, host, and visit purpose.
Notification to Host
• VMS sends a real-time notification (via email, SMS, or mobile app) to the host, informing them of the visitor's arrival.
• Host acknowledges the notification and prepares to meet the visitor.
Granting Access
• Visitor is granted access to specific areas of the facility based on their purpose of visit.
• If integrated with access control systems, temporary credentials or passes are activated for the visitor.
• Visitor proceeds to the designated meeting area or zone.
During the Visit
• VMS logs the visitor's entry and movement within the facility (if access control integration is enabled).
• Visitor engages in their scheduled meeting or activity.
Check-Out Process
• Visitor returns their badge or logs out using the kiosk or receptionist’s assistance.
• System marks the visitor as "checked out" and updates the visitor log.
Reporting and Analysis
• System generates reports on visitor traffic, visit durations, and peak times.
• Audit logs are maintained for compliance and record-keeping purposes.